Operations 

·                     Runs Fast - Calls up Patient Accounts in a Flash. Search on any data element: name, phone, street address, birthday, ID number, patient number, claim number, etc.

·                     On screen field sensitive help available at all times.

·                     Event driven programming, clever and efficient use of the numeric pad, menus, and mouse, makes our program easy to learn and helps you get the work done fast.

·                     Interactive (No need to leave posting to add a new service, diagnosis, etc.), tailors questions to circumstances and tasks at hand.

·                     Multi-user systems incorporate record locking at the account level. All workstations have access to all accounts at all times. Only one station can post on a certain account at any given time.

·                     Ready for year 2000. (Not ready for the year 10,000 ;>) <back to top>

Billing

·                     Unique claim level status tracking feature, date of last action, separate balances for patient and insurance company, and other features keep you in control of accounts receivable and allow you to bill the patient and the insurance separately or simultaneously.

·                     Electronic Claim Submission for Medicare, Medi-Cal, PrimeCare and St Joseph’s Medical Resources. These claims go direct from your computer to theirs without going through a clearinghouse or other third parties. This way, there are no per claim charges.

·                     Optional Electronic billing of nearly all claims via WebMD© (Envoy-NEIC) clearing house. Low monthly fee for unlimited claims to WebMD Participating Payers. Low per claim fees for WebMD Non-Participating Payers.

·                     Supports comments, multiple modifiers, anesthesia services, etc. All boxes and fields on HCFA 1500 fully supported.

·                     Includes family ledgers, workmen's comp, group accts, etc.

·                     Re-bill any transaction for any patient in the system.  Re-bill can be on paper or electronically or both. Automatic re-billing of unpaid claims after a user selectable number of days.

·                     Automatic posting of Medicare payments on assigned accounts by modem. Automatic posting of Medi-Cal payments by subscription to our Automated Remittance Advice Service. <back to top>

Statements

·                     Statements may be printed on plain paper, preprinted forms, or custom forms with your letter head printed on them.

·                     Messages on statement by: Individual Patient, Payment Class, All accounts (for instance Merry Xmas in December), Depending on number of billing cycles since last payment (Dunning Messages.)

·                     Complete insurance information can be included (Can be used by patient to bill insurance company.)

·                     Show all transactions, activity since last statement, unpaid transactions only, or all activity back to when the account had a zero balance, OR show only co-pay or patient responsibility (great for HMOs, etc.).

·                     Aging on statement is calculated during preparation and the system stores the date of the last statement so you can run statements daily or weekly if desired without duplication. Eliminate a bottleneck at the end of the month and the sooner you bill the more likely you are to get paid.

·                     Automated Finance Charges integrated with statement program.

·                     Statements can be printed at any time for any patient for any service performed. <back to top>

Financial Control

·                     Password access to system.

·                     Posting is logged to operators.

·                     Adjustment and Reverse Charge Report.

·                     Posting totals balanced against account totals each day.

·                     Charge Slips are automatically tracked by system. No lost charges allowed.

·                     Check Registry prepares bank deposit slips automatically and cross checks that all posted payments are deposited and all deposits are credited to accounts. Discourages employee fraud. <back to top>

Scheduling

·                     Complete integrated patient scheduling. Profile your normal week and build schedules from that. Cut, copy, and paste appointments. Insert new appointments at will, double booking counter on screen. Add patient from scheduler.

·                     Generate charge tickets from schedule by appointment or by day. Print the schedule. Even print a schedule designed for the billing department to check for amounts owed, insurance problems, etc.

·                     Easily find all appointments for a given patient. Easily find the next open appointment.

·                     Appointments added, changed or deleted, instantaneously appear at all other stations automatically.

Referral Tracking System

·                     Complete integrated patient referral tracking system. Works for PCP's and/or specialists.

·                     Generate generic Request for Authorizations to fax or otherwise send to HMOs or give to patients, etc.

·                     Generate a referrals log. List referrals without authorizations. List referrals by dates, sources, destinations, etc. <back to top>

Reports

·                     On screen or print audits at any time (like having an electronic ledger card.) Apply filters and sort orders to the view of the patient database. This way you don't have to print a report to investigate and work on things. Saves paper on reports that will be obsolete the next day.

·                     Aged Account Receivable on Demand.

·                     Unpaid Charges by Payment Class. Delinquency Reports.

·                     Birthday Reports (who is having a birthday soon or who is what age now.)

·                     Recalls (Clinical or Billing Follow Up.)

·                     Recalls by Service (who has had any given service over any selected time period.)

·                     Practice Productivity by Service. <back to top>

Hardware

·                     Single Station Systems include an IBM PC© compatible Pentium III computer with 128 megabytes memory, 20 Gig hard disk, monitor, keyboard, 56k modem, Network Interface Card, surge protectors, and cables. A heavy duty, fast printer is also included. (Minimum requirements: fast 486 with at least 8 megabytes ram, fast Pentium© with 16 or more megabytes much preferred, MS-Dos© 5 or higher, or Windows 95©, or Windows 98©. Our programs require approximately 15 megabytes hard disk space, database tables require 50 megabytes hard disk space and up depending on size and activity of practice.) Click here for instant hardware quotes!

·                     Multi-stations are IBM© compatible as well. We use MS-DOS© or Windows95 or 98© with Novell©, Windows NT©, and other LANs.  <back to top>

Support

·                     Business established 1982.

·                     Training at your office. You can be on-line in two weeks.

·                     Fast phone and modem support. Some one can always help you or answer any questions.

·                     Continuing training program in Merced (recommended for any new employee.)

·                     Since we created our own software, we can customize it to meet special needs or requirements. <back to top>

Pretty soon you will be enjoying all these features and more. Then you will be sharing the word about Medical Systematics to your colleagues.

Please contact us at (209) 723-6655 for more information or to schedule a demonstration in our office or yours.

Thank You! <back to top>

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Last modified: June 07, 2002